Stop re-keying documents. Start reviewing them.
Send Goombasys one document workflow. You get back structured records with a source reference on every value, and a short list of what needs your decision.
For bookkeeping and tax teams, property managers, law firms and immigration practices.
A paid pilot on one workflow. Measure quality, review time and total cost before you expand.
Your team spends its time on judgement calls, not on typing values out of PDFs.
Files arrive scattered, extraction tools get fields wrong, and nobody can tell which values were checked and which were guessed.
A scoped pilot: agreed fields, every value traced to its page, exceptions listed separately, measured against your current process.
Six fields checked. One needs you.
What comes back from a pilot. Values we could verify against the source are marked and set aside; the row that needs a human decision is the only thing asking for your attention. Every row keeps its source reference, so a checked value can be reopened.
| Source | Field | Extracted value | Review state |
|---|---|---|---|
| invoice-example-01.pdf · p.1 | Invoice number | INV-1042 | Checked against source |
| invoice-example-01.pdf · p.1 | Invoice date | 14 Sep 2026 | Checked against source |
| invoice-example-01.pdf · p.1 | Vendor | Example Supplies Ltd | Checked against source |
| invoice-example-01.pdf · p.1 | Subtotal | 1,150.00 | Checked against source |
| invoice-example-01.pdf · p.1 | Tax | 100.00 | Checked against source |
| invoice-example-01.pdf · p.1 | Total | 1,250.00 | Checked against source |
| invoice-example-01.pdf · p.1 | Currency | Not confirmed | Reviewer decision needed |
Prepare the records behind monthly and year-end work.
Bookkeeping, reconciliation, payroll and tax preparation all depend on consistent source records. A pilot can take the documents your team sorts, checks or corrects most often.
Invoice and receipt review
We extract the fields you agree, check each one against the source, and flag unclear values and possible duplicates.
Statement preparation
We structure transaction rows and list missing pages, balance differences and matching exceptions for your team to resolve.
Tax and payroll packets
We organise records by client and period, index the supporting documents and flag gaps against your checklist.
- You receive
- A spreadsheet or structured export in your layout, a source reference on every value, and a separate list of items that need a decision.
- You keep
- Your team keeps accounting treatment, reconciliation, tax work, payroll and posting.
Keep leases, vendor records and property files connected.
Residential rentals, commercial properties or condominium and HOA operations: choose the file type that costs your team the most time.
Lease and amendment fields
We record the stated parties, property details, dates, rent and deposit amounts, each with a reference to the page it came from.
Vendor and maintenance records
We link invoices, work orders and attachments to the right property and vendor, and flag missing or inconsistent records.
Owner and association files
We index statements, meeting records, inspection reports and insurance documents under your categories.
- You receive
- A property-linked register, the lease fields you chose and an exception list for your existing team.
- You keep
- Your team decides tenant matters, repairs, payments, coverage and what a lease term means.
Give reviewers a clear route through each matter file.
Pick one administrative task: intake, business records, contracts, evidence or trademark correspondence.
Intake and evidence indexing
We organise files by matter, document type and stated date, and track page counts, versions and duplicate candidates.
Contract and corporate records
We extract the agreed parties, dates, signature status and selected stated terms, with the location of each in the source.
Trademark file administration
We keep application identifiers, notices, specimens and correspondence linked to the right file.
- You receive
- A matter index, the field sheet you agreed and an unresolved-items log.
- You keep
- Your firm supplies the review rules and supervision. Attorneys keep legal judgements, privilege decisions and deadline responsibility.
Organise each case around your document checklist.
Family, employment, founder and investor cases use different records. Define the case type and checklist first; the pilot is scoped around them.
Intake and identity fields
We organise the agreed applicant, petitioner and dependent information and flag conflicting names, dates or identifiers.
Evidence indexing
We connect identity, relationship, employment, company and supporting records to the right case and checklist item.
Notice and correspondence fields
We capture stated identifiers and dates, each with a source reference, for your team to review.
- You receive
- A case-separated document inventory, the fields you chose and a missing-or-conflicting-items report.
- You keep
- Your firm decides eligibility, evidence sufficiency, legal strategy, deadlines and filing.
A record your team can inspect.
Every pilot scope agrees these four deliverables.
- Structured output in the fields and file format your team accepts.
- Source references connecting each extracted value to the original file and page or section.
- Review states showing what was checked, what remains unclear and who needs to decide.
- An exception log for missing documents, conflicting values and corrections.
Define sensitive-data handling before processing.
If a workflow needs sensitive-data identification or redaction, we scope it as a separate pilot. We agree what must be removed, how the exported file will be tested and who approves release.
Data handling, access, processing locations and retention are agreed before any client documents are transferred.
Start small enough to measure.
Define one workflow
Tell us the document type, approximate volume, current review process and the output you need. A description is enough at this stage; no client files.
Agree the rules
Field dictionary, review owner, data handling, price and acceptance criteria.
Process and review a sample
We compare the output with an agreed reference set and record errors, exceptions, corrections and reviewer time.
Decide from the results
Compare quality and total cost with your current process. Expand only if the pilot meets the agreed criteria.
Questions
Can this work with our existing software?
A pilot is designed around a file export you already produce or a workflow you approve. Tell us the output you need during scoping. Direct integrations and system access need a separate assessment.
Can we use only one service?
Yes. Choose one document family and one task. A narrow pilot is easier to judge.
How will quality be measured?
Before the pilot we agree the required fields and which errors count as critical. We compare the output against reviewed reference answers and report omissions, errors, exceptions and correction time separately.
How is a pilot priced?
The quote depends on document type, volume, scan quality, required fields and review effort. We agree the scope and fee before processing begins.
Can we send client files through this page?
No. Use the form to describe the work. If a pilot is suitable, we agree the transfer method and data handling before you share any documents.
Which document task keeps coming back to your team?
Describe one workflow: the document type, approximate volume and the output you need. Start with a pilot your team can evaluate.
Describe the task only.
Please don't include client names, account numbers, case details or attachments. There is no file upload on purpose.